Privacy Policy

1. Introduction

AetherMind (“AetherMind,” “we,” “us,” or “our”) develops AI-powered personal operating systems designed to help individuals manage communication, productivity, finances, scheduling, and digital workflows through a unified conversational interface. This Privacy Policy explains how we collect, use, disclose, and safeguard information when you use our website, applications, and services (collectively, the “Service”).

Because AetherMind is designed to act on your behalf across sensitive parts of your life, we believe you deserve a clear, plain-language explanation of how your data is handled. If you do not agree with the terms of this Privacy Policy, please do not access or use the Service.

2. Information we collect

Information you provide directly

• Account information, such as your name, email address, and password.
• Profile details and preferences you choose to share with AetherMind.
• Content of conversations, instructions, and feedback you provide to the AI.
• Billing information, processed securely through our payment providers.

Information from connected accounts

When you choose to connect third-party accounts — such as email, calendars, messaging apps, banking and finance apps, or productivity tools — AetherMind accesses the specific data necessary to provide the features you enable. This may include emails and metadata, calendar events, task lists, transaction data, and account balances. You control which accounts are connected and can disconnect them at any time.

Information collected automatically

• Device information (type, operating system, browser, identifiers).
• Usage data, such as features used, interaction patterns, and timestamps.
• Approximate location, derived from IP address, where relevant to functionality.
• Log data and diagnostic information for security and reliability purposes.

3. How we use your information

We use the information we collect to:

• Provide, operate, and maintain the AetherMind service.
• Power AetherMind's conversational interface and proactive assistance — including drafting communications, managing your calendar, tracking finances, and automating workflows.
• Personalize your experience and improve the relevance of suggestions.
• Communicate with you about updates, security alerts, and support.
• Monitor, detect, and prevent fraud, abuse, and security incidents.
• Comply with legal obligations and enforce our Terms of Service.

We do not use the content of your private communications or financial data for advertising purposes, and we do not sell your personal information.

4. Your AI behavioral model

As you use AetherMind, the Service builds a private behavioral model — a representation of your preferences, routines, and priorities — used solely to make AetherMind more helpful to you.

• Your behavioral model is associated only with your account and is not shared with other users.
• Your data is not used to train AI models that are shared across other users or made available to third parties.
• You can view a summary of what AetherMind has learned, correct inaccuracies, or reset your model entirely from your account settings at any time.

5. Data sharing & third parties

We may share information in the following limited circumstances:

• Service providers: with vendors who perform services on our behalf, such as cloud hosting, payment processing, analytics, and customer support — bound by contractual confidentiality and data protection obligations.
• Connected accounts: with the third-party services you explicitly connect, solely to perform the actions you request or authorize (for example, sending an email or updating a calendar event).
• Legal requirements: when required to comply with applicable law, regulation, legal process, or governmental request.
• Business transfers: in connection with a merger, acquisition, or sale of assets, subject to continued protection under this Privacy Policy.

6. Data security

We implement industry-standard technical and organizational measures designed to protect your information, including:

• Encryption of data in transit (TLS) and at rest (AES-256).
• OAuth-based connections to third-party accounts — AetherMind never stores your third-party passwords.
• Role-based access controls and audit logging for internal systems.
• Regular third-party security assessments and penetration testing.

No method of transmission or storage is 100% secure. While we work hard to protect your information, we cannot guarantee absolute security.

7. Data retention

We retain personal information for as long as necessary to provide the Service, comply with our legal obligations, resolve disputes, and enforce our agreements. When you delete your account, we delete or anonymize your personal data and behavioral model within 30 days, except where retention is required by law.

8. Your rights & choices

Depending on your location, you may have the right to access, correct, export, or delete your personal information, and to object to or restrict certain processing. You can exercise most of these rights directly within your account settings, including:

• Reviewing and disconnecting linked accounts at any time.
• Adjusting permissions for what AetherMind can access or act on automatically.
• Exporting a copy of your data.
• Deleting your account and associated data.

For requests that cannot be completed in-app, contact us at privacy@aethermind.co.in.

9. Children's privacy

AetherMind is not directed to individuals under the age of 16, and we do not knowingly collect personal information from children. If you believe a child has provided us with personal information, please contact us so we can take appropriate action.

10. International data transfers

AetherMind is a global service, and your information may be transferred to, stored, and processed in countries other than your own. Where required, we rely on appropriate safeguards — such as standard contractual clauses — to protect information transferred internationally.

11. Changes to this policy

We may update this Privacy Policy from time to time to reflect changes to our practices or for legal, operational, or regulatory reasons. We will notify you of material changes by posting the updated policy on this page and updating the “Last updated” date above.

12. Contact us

If you have questions, concerns, or requests regarding this Privacy Policy or your data, please contact our privacy team at privacy@aethermind.co.in or through our contact page.